Create-Meet
First of all, thank you for being a person to take the initiative to host a meet. It is because of people like you that this sport can survive. The Create Meet page is the beginning of that process. It establishes the basic identity, competition structure, participants, events, entry rules, and operating preferences for your meet.
The information entered here is used throughout Torunit. The settings selected on the next several pages may affect the conduct of your meet, including registration, scheduling, seeding, field-event administration, scoring, the public information we use to advertise your meet, and later your own Meet Director control pages.
Before beginning
The you should have, at minimum:
- A meet name
- A competition date or dates
- You need a track or a primary facility
- The applicable rulebook
- The divisions being offered
- The events being offered
A red asterisk identifies a required setting.
Saving and Meet ID
The Create Meet page saves changes automatically.
After a valid meet is first saved, Torunit creates a six-character Meet ID. When the page then reloads with that Meet ID, that is your code identifier through out ToRunIt. You shouldn't need to use it again here, that personalization should follow throughout this meet, but it will be useful to recall everything you did this year, when you want to copy it next year.
Other Meet Director pages remain unavailable until the meet has been saved and a Meet ID has been created.
A small Saved ✓ notice appears after a successful autosave. If the save fails, Torunit displays Save failed.
Public information
Meet Name
This the public and internal name of the meet. Keep it simple and memorable. You might have a title sponsor, because we all need money to come from somewhere, but realize your name could be truncated in various places and in people's minds. Foot Locker became the memorable name for the first National Championship Cross Country Championships. If you use Joe's Auto Sales presents the Hometown Relays, your meet could become known as Joe's rather than the Hometown Relays . . . presented by Joe's Auto Sales.
Enter the complete name by which you would like the meet to be identified. If it is just your school vs another school or your own intersquad meet, name the participanting teams.
A Meet Name is required.
Meet Date
We need to know when the meet will happen. Next to that date are a few modifiers.
Multi-day
When Multi-day is selected, the first date will become the Start Date.
An End Date field appears to select the last date
- If no End Date has been entered, Torunit initially copies the Start Date into the End Date field
It could take you weeks to months to prepare for your meet, we are only concerned with days actual competition will take place.
Unchecking Multi-day hides and clears the End Date.
Rounds
A meet may be multi-day without using rounds. A one-day meet may also use rounds.
Rounds means athletes need to qualify to advance to the final.
Select this when one or more events advance through multiple rounds, such as:
- Preliminary
- Quarterfinal
- Semifinal
- Final
This selection adds the rounds-planning portion of the scheduling workflow applicable to the meet.
Additional running location/course
Select this when the meet uses an additional running venue or course beyond the primary track facility. You don't need it if the throwing cage is across the street, but if you have a second track or events off campus, this will create a means to schedule them separately.
Possible examples include:
- A cross-country course
- A road-race course
- A separate race-walk course
- A second running facility
Contact Name
The name of the public contact for the meet.
This could be you; the Meet Director, or another person you designate to answer public questions.
Public email
The email address displayed or used for public meet inquiries.
This should be an address the meet organization is prepared to monitor. It can be different from your personal email.
Public phone
The telephone number displayed or used for public meet inquiries. It can go to a different contact person.
Public description
A short public description of the meet. If you have a document or a flyer, you will be given an opportunity to put that in on your public page later. This is a place to edit that content if you do not have prepared materials.
This may include information such as:
- The purpose or level of the meet
- Who may enter
- Special features
- Important general instructions
Detailed entry rules and operational instructions should be placed in their appropriate settings or later meet information pages rather than crowded into this field.
Website
The official public website for the meet or host organization.
Enter the complete address, including:
https://
You don't need a website, you will get a meet advertising page hosted on torunit.com which should contain all the information someone will need to enter the meet. Tthe information on that page will come from what you answer as you create the meet. You can redirect to your torunit.com page. Being listed will automatically include your listing in Find a Meet.
Copy settings from another meet?
This area is intended to begin a new meet using settings from an existing meet. As we mentioned above, you can copy last year's meet or copy another meet's settings and yours can be copied by anybody else. Exchanging ready-made meet formats could save a lot of time, or duplicate the same mistakes over and over. Look at the success of a meet before copying that meet's settings. You will still need to make your meet your own by changing the date, that will allow you to bring last year's information forward. You are still responsible for making any changes to make this year's meet your own.
I have a Meet ID
This is where you insert the 6 character Meet ID of the meet you intend to copy.
Let me search
If you don't know what the Meet ID you want to copy is, use Find A Meet.
Intended for locating a previous meet without already knowing its Meet ID.
Current status: The current page contains the button, but the supplied page code does not show an attached action.
Brief note to help other directors
A short description of the meet format. If you have designed a good set up for say, your state's particular set of events and order, give it a name to save other Meet Directors that initial set up.
The stored field is named Format description.
This is intended to help another director understand the nature of the meet when reviewing or copying its settings.
Examples:
- Two-day youth championship with preliminaries
- Four-team Wisconsin high school double dual-scoring meet
- Open all-comers meet with rolling schedule
Hint: If you don't have a meet to copy, here is a way to look for it in Find a Meet.
Facility
Facility name
The name of the primary competition facility.
Begin typing the facility name and select the correct location from the location search. Google will help suggest names to make finding your location easier.
Torunit stores the selected facility name, geographic coordinates, and location identifier. If someone else has held a meet at this facility, you will find their information to use or modify. What you save will help others who follow you to the same facility.
The Facility name is required.
Pins
When you have selected a facility, a map will pop up.
The map provides separate pins for:
- M — Main Entrance
- B — Bus Drop-off
- P — Parking
Drag each pin to the exact location that should be communicated to the appropriate users.
The Main Entrance pin establishes the location of the venue. If you don't have a main entrance to point people to, you can use your check in table or the start or finish line where you want people to find your meet. The bus and parking pins identify distinct arrival locations that maps can guide people to.
Confirmed venues
When you have confirmed your location, this displays the facilities currently attached to the meet as a confirmation we got it right.
A venue appears as a labeled chip. Select the × on a chip to remove that venue.
Removing the primary venue also clears its stored name and location information. Be careful or you get to start over.
Add another venue
Intended to attach another facility or course to the meet. You can use a different track or a cross country course in a park, a pole vault at the local shopping mall or a road racing course all as part of your big event.
Divisions
The Divisions section defines the groups eligible to compete.
A division may represent age, school level, classification, ability, or another grouping used by the meet. A lot of divisions potentially overlap. They are grouped so differen formats for different organizations are adjacent to one another. If you are working under a specific organization (AAU, USATF, WMA, NSGA) be sure to choose the divisions for that organization. Athletes should automatically sort into the correct divisions.
Available divisions
The left list contains divisions available for selection. If you don't like our divisions, go ahead and make your own.
Multiple divisions may be selected before choosing Add →.
Add →
Adds the highlighted divisions to the meet.
Added divisions appear in Selected divisions.
Clear
Removes all currently selected divisions from the meet.
Use this carefully. Clearing the list changes the division structure used by later event and participant configuration.
Selected divisions
Displays the divisions included in the meet.
Each selected division appears as a chip.
Selecting a chip allows it to be included in a multi-division configuration action. Command, Control, or Shift may be used to select more than one chip.
The × removes that division.
The gear opens division-specific configuration.
Configure Selected
Opens configuration for the selected division or divisions.
This permits multiple divisions to be configured together.
Division-specific configuration may be used when divisions do not all offer the same events or genders.
Division gears
The gear symbol inside a selected division opens configuration for that one division. This is where you can adjust a division with a different event list. Most will use it to uncheck events that are for the other divisions in the meet, but you can also add events specifically for this division by pressing Add From Catalog.
Use meet events will select all events in the meet, which is already the way you will find the division when you open the gears menu.
Select all turn all events back on. Clear turns all events off, making it easier to select just a few. M only and F only also let you select all events for one gender or the other, or both giving you a starting point to make your selections.
When you close the menu, the system will remember your selections.
After you have made and adjustment it will appear with a yellow tint, indicating that its event offering differs from the full meet event list.
New division name
We have tried to make most common divisions available. If we don't have what you need already, go ahead and make your own. Enter the name of a division not already available in Torunit. Later we will try to learn from what is missing.
Define
If your parameters for that new division fit into birthdates calculating ages or gender selection, give us those parameters:
- Minimum Age
- Maximum Age
The name must be entered before the Define button is used. We need to know the division name we are making the definition for.
Add Custom
When you are done, the Add Custom button adds the new custom division you created to the meet.
Events
The Events section defines the events offered by the meet.
Track events and field events are automatically placed into separate selected-event columns.
Available events
Event names are abbreviated to take up minimum space on a cel phone screen. We assume you will understand the events you intend to offer. On public pages we have links to expand the abbreviations and wikipedia links that explain the events. Yeah, I wrote a lot of those wikipedia articles.
The left event list contains the events and event families available for selection.
An event family is identified with a star and represents a related group of events rather than one isolated event.
Click to highlight the ones you want to include. Multiple events may be selected. Select Add → when you are satisfied. You can still add more.
Add →
Adds the highlighted events to the meet.
Torunit identifies each selected item as a track event or field event and places it in the appropriate selected-event area.
Clear
Removes all selected track and field events.
Use this carefully. The event list is used to build division-event-gender combinations and later scheduling data.
Selected track events
Displays the running events included in the meet.
Track-event chips may be dragged to change their order.
The stored order may be used by later meet processes as the meet's event order.
Select × to remove an event.
Selected field events
Displays the field events included in the meet.
Select × to remove an event.
Include Legacy Events
Shows older event definitions that are normally hidden from the available-event list.
Use this only when the meet requires an event retained for compatibility with older Torunit data or an earlier event definition.
Current-page note: The supplied page markup contains the Include Legacy Events control twice with the same internal identifier. This may create unpredictable behavior and should be reviewed.
Include Combined Events
Loads combined-event definitions into the available-event list.
Examples may include:
- Decathlon
- Heptathlon
- Pentathlon
- Triathlon
- Other rulebook-defined combined events
Selecting a combined event makes its component-event structure available to later configuration and scheduling.
+ Create Custom
Opens the custom combined-event editor.
A custom combined event may include:
- Event name
- Short name
- Gender
- Environment
- Description
- Ordered component events
The current code requires at least three and no more than fifteen component events.
New event name
Enter the name of an event that is not already available.
Define…
Opens the custom event definition dialog.
The event name must be entered first.
The exact custom-event fields should be documented after the custom-event editor is finalized.
Add Custom
Adds the typed custom event to the meet.
Meet configuration
Meet format
Controls who may submit entries.
Open
Allows public entry according to the meet's registration and eligibility rules.
An open meet is not necessarily unrestricted. Membership, age verification, entry limits, qualifying marks, deadlines, and fees may still apply.
Closed
Restricts entry to invited teams.
Selecting Closed displays the Invite teams field.
Invite teams
Lists the teams invited to a closed meet.
Enter one team per line or separate team names with commas. A list may also be pasted from a spreadsheet.
The invited-team list is required when the meet is Closed.
Numerical Limits
Opens the Numerical Limits dialog.
These settings control the maximum size of the meet and how entries are accepted when demand exceeds available space.
Max Participants (total)
The maximum number of individual participants permitted in the meet.
Leaving the field blank means no limit is specified here.
Max Teams
The maximum number of teams permitted in the meet.
Leaving the field blank means no limit is specified here.
Max Participants per Team
The maximum number of participants accepted from one team across the meet.
Max Participants per Division per Team
The maximum number of participants from one team who may enter a particular division.
Max Participants per Event — All events same
Applies one maximum participant count to every event.
Max Participants per Event — By event
Opens the Per-Event Limits editor.
This permits different limits for different events.
Examples:
- 24 athletes in the 100 metres
- 16 athletes in the pole vault
- 32 athletes in cross country
Max per Team per Event
Limits the number of entries one team may submit in each event.
First Come, First Served
When a limit is reached, entries are accepted in the order in which they were received.
Superior Marks
When a limit is reached, stronger submitted marks receive preference.
The method used to compare marks should follow the event type and meet rules.
Impose Qualifying Marks
Requires entries to satisfy qualifying standards.
The actual standards are entered through the Qualifying Marks settings.
Appeal to Meet Director
Permits an entry decision to be referred to the Meet Director.
More than one decision method may currently be selected.
Environment
Identifies the competition environment.
Outdoor
A conventional outdoor track-and-field meet.
Indoor
An indoor track-and-field meet.
XC
A cross-country meet.
Environment affects which events, facilities, measurements, and competition rules may apply.
Rulebook
Identifies the principal rules governing the meet.
Available selections are:
- WA — World Athletics
- USATF — USA Track & Field
- NFHS — National Federation of State High School Associations
- NCAA — National Collegiate Athletic Association
- AAU — Amateur Athletic Union
- Other
The selected rulebook may affect event definitions, divisions, implement specifications, advancement, scoring, and other meet behavior.
Other
Opens a dialog requesting the organization name.
Use Other when the governing rules are not represented by the listed rulebooks.
Gender
Identifies the gender groups offered by the meet.
Available selections are:
- Both
- Boys/Men
- Girls/Women
This is the meet-wide starting selection. Individual division-event combinations may later be configured more narrowly.
Combine divisions
Indicates whether Torunit may combine different divisions in competition.
Yes
Different divisions may be placed together where permitted.
Results and scoring may still need to remain separated by division.
No
Divisions should ordinarily compete separately.
This setting describes the meet's general policy. A later explicit scheduling decision may still require specific treatment.
Combine genders
Indicates whether boys/men and girls/women may compete together where permitted.
Yes
Gender groups may be combined operationally.
Results, records, scoring, or qualification may still need to remain separated.
No
Gender groups should ordinarily compete separately.
Implement Inspection required
Identifies whether throwing implements must be inspected before competition.
Yes
Implement inspection is required.
Selecting Yes displays the inspection timing controls.
No
Torunit does not treat implement inspection as a required meet process.
Begin
Sets how far in advance implement inspection begins.
Enter a number and select:
- Minutes
- Hours
The current label defines the offset as the amount of time before the first throw.
Example:
- Begin 60 minutes before first throw
- Begin 2 hours before first throw
Display preferences
Clock
Controls how meet times are displayed.
AM / PM
Displays times using a twelve-hour clock.
Examples:
- 8:00 AM
- 4:30 PM
24-hour
Displays times using a twenty-four-hour clock.
Examples:
- 08:00
- 16:30
This is a meet-wide preference intended for schedules and public displays.
Name order
Controls how participant names are displayed.
First Last
Displays the given name before the family name.
Example:
- Jesse Owens
Last, First
Displays the family name first.
Example:
- Owens, Jesse
This is a meet-wide display preference.
Scoring
Scoring meet
Indicates whether team or participant points are calculated.
Yes
The meet uses scoring.
The scoring configuration may be opened to define the point system.
No
The meet is non-scoring.
Results may still be produced, but Torunit does not apply a meet point schedule.
Configure Scoring
Opens the scoring dialog.
Scoring Mode
Points per place
Assigns points according to finishing place.
The current default sequence is:
10,8,6,4,2,1
Dual / Multi-dual
Uses dual-meet scoring.
The current default track and field sequence is:
5,3,1
The current default relay value is:
5
In a multi-dual, each team is scored head-to-head against every other team.
Track points
Comma-separated points awarded by finishing place in track events.
Field points
Comma-separated points awarded by finishing place in field events.
A setting may apply the same point schedule used for track events.
Relay points
Comma-separated points awarded by finishing place in relay events.
Qualifying marks
Qualifying marks required
Indicates whether qualifying standards are used.
Yes
The meet uses qualifying marks.
No
No qualifying standard is required by this setting.
Configure Qualifying Marks
Opens the Qualifying Marks dialog.
Qualifying marks are organized by:
- Division
- Event
- Male mark
- Female mark
The available rows are built from the selected divisions and events. If a division has its own event configuration, only those configured events are shown for that division.
Download CSV Template
Downloads a file intended to be completed outside Torunit.
Upload Completed CSV
Imports qualifying marks from a completed CSV or text file.
Open Manual Editor
Displays the qualifying-mark table for direct entry.
Blank marks are not saved. Entering one or more marks causes the meet to be treated as using qualifying standards.
Seeding
The seeding setting defines the meet's general ordering method.
Seeded
Uses submitted or verified marks to organize competitors according to the meet's seeding rules.
Slow to Fast
Orders sections or heats from slower entries to faster entries.
Fast to Slow
Orders sections or heats from faster entries to slower entries.
All Comer
Uses an all-comers approach rather than conventional performance seeding.
The exact operational effect may depend on later scheduling, check-in, and Clerk of Course procedures.
Membership
Membership required
Indicates whether participants must hold membership in a specified organization.
Yes
Membership is required.
A membership organization should be selected or entered.
No
No organization membership is required by this setting.
The precise membership fields should be documented after confirming the current membership dialog and save behavior.
Age verification
Age verification required
Indicates whether participant age must be verified by an approved organization or process.
Yes
Age verification is required.
An age-verification organization should be selected or entered.
No
No separate age-verification requirement is imposed by this setting.
The precise age-verification fields should be documented after confirming the current dialog and save behavior.
Relationship between divisions and events
Selecting divisions and events establishes the meet-wide possibilities.
The gear configuration for a division may narrow those possibilities by defining which events and genders are offered for that division.
The resulting combinations are commonly described within Torunit as division-event-gender combinations.
A division does not necessarily offer every event selected for the meet.
Navigation after setup
After Torunit creates the Meet ID, the Meet Director may proceed to the other meet-development pages.
The appropriate next page depends on the meet and the director's workflow. Information entered on Create Meet remains available for later review and correction.
Current implementation notes
The following controls appear incomplete or require review in the supplied page version:
- I have a Meet ID has no visible attached action.
- Let me search has no visible attached action.
- Add another venue currently displays a notice rather than completing an additional-venue search.
- Include Legacy Events appears twice with the same internal identifier.
- Some custom division and custom event behavior requires confirmation against the live page.
- Membership and age-verification dialog details require confirmation before definitive documentation.
- Some settings may save correctly even where their downstream operational effect has not yet been completed.
These notes describe the current page version and should be removed or revised as the affected controls are completed.